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What is the myAthletics Portal?

The myAthletics Portal has been the sole platform for managing clubs through Welsh Athletics since 2022. It retains all the features of the previous Secretary’s Portal while introducing upgrades to streamline club administration and reduce volunteer workload.

Benefits of the myAthletics Portal

The portal offers enhanced features, including:

• Simplified member management – Reduces paperwork and admin time.
• Member self-management – Athletes can update their own profiles.
• Centralised payments – Membership and athlete registration fees can be collected in a single transaction.
• Instant registration verification – Payments are processed immediately, confirming athlete registration without delay.
• Improved communication – Clubs can send emails, reminders, and payment requests, all recorded in the portal.

The portal includes a comprehensive FAQ with step-by-step guides on everything from adding members to managing payments.

Club Standards

Clubs are responsible for governance and duty of care. A Club Standards checklist on the portal helps ensure compliance and best practice. Watch this short video on managing Club Standards.

Clubs must meet seven key standards:

• Constitution – A written document outlining the club’s structure and rules.
• Committee – A structured committee with key roles (Chairperson, Secretary, Treasurer, Membership Secretary, Welfare Officers).
• Grievance & Disciplinary Policy – A formal policy for handling issues fairly.
• GDPR Compliance – A Privacy Notice ensuring compliance with data protection laws.
• Inclusion & Diversity – A policy to create an inclusive environment.
• Club Safeguarding Code of Conduct
  • Adoption of Welsh Athletics Safeguarding Policies & Procedures. See the Safeguarding & Welfare page for the latest versions and resources.
  • Club Welfare Officers (CWOs) – At least two (one male, one female*), each with:
    • A valid DBS check.
    • Completion of the Safeguarding in Athletics Course (£10, available anytime via the Athletics Hub).
    • Completion of Club Welfare Officer Training (Wales) (£35, valid for three years). These online interactive sessions are held periodically, with upcoming courses shared via the monthly clubs newsletter and listed on the Safeguarding and Events Calendar pages.
      *Exceptions may apply for small or female-only clubs.
• Health & Safety – A policy and regular risk assessments.

Clubs may be at different stages of meeting these standards, and support is available via the portal. For assistance, contact office@welshathletics.org.

Managing Club Payments

The myAthletics Portal is the central tool for managing club payments, allowing clubs to send payment requests and reminders individually or in bulk. Payments can be split automatically at the source, with athlete registration fees sent directly to Welsh Athletics and membership fees deposited into the club’s bank account. The portal also enables club members to initiate payments themselves through the Direct Member Payment function (see below), further reducing the administrative workload on clubs.

To access these features and fully utilise the portal’s payment management functions, clubs must set up a Stripe account. Click here for a step-by-step guide, including instructions on onboarding an existing Stripe account.

We encourage all clubs to transition to Stripe payments where possible, as this reduces the administrative burden on volunteers, streamlines payments, and ensures immediate registration. However, we recognise that some clubs may require flexibility, and the portal supports different payment approaches.

For a step-by-step guide on managing club payments, please refer to the dropdown list below.